Website Design – Hardware and Software Tools You May Need

Before you get started with your new website or editing your current site, you need to consider which hardware and software tools you may need to support your efforts.

When it comes to hardware needed this can be very simple or reasonably complex depending on your particular needs. Of course, if you plan to create a new website (or even view your new website later) you need a computer. Simple enough, right? Not necessarily. We prefer to work with Apple Macintosh (OSX Leopard on MacBook Pro) as we do a lot of intensive graphics work and have previously invested in Adobe Creative Suite software (Photoshop, InDesign, Flash, Dreamweaver, etc.). It is just as easy to create your new website using your Windows PC but we would suggest you stay away from using Windows Vista (any version) and migrate to Windows 7 or stick with Windows XP. These operating systems are just much more stable and reliable.

Another consideration for hardware should be some sort of backup hard drive or removable USB memory stick(s). It is important that you back up all of your website data to a removable drive in the event your computer crashes, is broken or is stolen. When you create website files, most of your data will be stored on the website hosting servers but, in many cases, you will have many other “builder files” that usually never make it to the hosting servers. If you lose this data you will be forced to start from scratch in many cases. Another piece of hardware that many forget about is a HD Video Camcorder. If you plan to include video on your site, you should be investing in something half decent; you can normally pick up a good video camera that also captures “still photos” for under $500.00.

When it comes to software needed, this can be somewhat more complicated, again depending on what your website design goals are. At the very least, you will need some sort of text editing software, FTP (file transfer software), graphics creation software and then a variety of other tools as you progress.

Here are some of the most common subjects you should consider when planning the design of your website product.

COMPUTER

Do you currently have a computer that can process large files (i.e. – video files) quickly and efficiently?

WEBSITE SERVER

Are you planning to host your own website portal? If so, do you know what type of hardware and server software you will need?

BACKUP HARD DRIVE or USB STICK

Do you currently have some sort of backup hard drive equipment or plan?

VIDEO CAMERA

Will you be creating custom videos for your website and, if so, do you have a HD video camera ready to go?

MOBILE WEB DEVICES

Are you planning to make your website “mobile web friendly”? If so, do you have an iPhone and an iPad? Android phone? Blackberry device? These will be needed for testing purposes!

WEBSITE CREATION SOFTWARE

Do you have any website creation software (i.e. – Adobe Dreamweaver or Microsoft Front Page) installed, licensed and ready to use?

GRAPHICS EDITING SOFTWARE

Are you planning to create your own website graphics or edit pictures? Do you have the necessary software (i.e. – Adobe Photoshop or Photo Studio)?

DATABASES

Are you planning on creating a database for your website and, if so, do you know which software to use for this purpose?

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Benefits of an Android TV Box

The Android TV box is a useful piece of kit that connects to the TV via the HDMI port to offer most of the features of Android. This type of set up is very flexible and easily connects to most TVs with the right port and is a lot cheaper than a smart TV. Here are a few of the benefits of using the Android TV box:

Endless apps

One of the most appreciated benefits is the ability to use and install the endless apps that are now available on the Android operating system. By visiting the Google Play store using the internet connection, it is possible to install the latest apps related to not only multimedia content, but also audio editing applications, games, books, magazines, sending email, or signing into social media accounts, such as Facebook and Twitter.

TV support

By connecting the Android TV box to the TV at home via the internet; It is also possible to connect to other devices in the home, such as those that make use of technologies like Airplay, Miracast, DLNA, or others that function with Android. This makes it very flexible to share various types of multimedia with the TV. For instance, it is possible for an Android compatible tablet or smartphone to interact and control the TV while also giving the option to share files with a laptop or even watch a downloaded series or a movie on the large screen. Overall, this type of setup gives a simple gateway to get the internet on the TV.

Great price

The cost of upgrading a standard TV to benefit from all the possibilities of Android is relatively cheap compared to buying a smart TV. Plus, the combined standard TV and Android TV box can offer a lot more than a standard smart TV.

Regular updates

The Android operating system is updated on a regular basis, which means the latest version of a game, application, or system is always available. Plus, this is usually done automatically so there is no need to keep searching for updates when logged into the app store. This is significantly more convenient than a smart TV which can take a while to receive updates, especially when every brand of TV needs to have its own update created and released.

All in all, the Android TV Box makes it possible to enjoy the connectivity and versatility of Android on a standard TV set up.

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Automated Real Estate Software – The New Trend in Investing

The value of real estate has appreciated in the last few years. It also shows great potential for growth. Hence, now might be the best time to look at an investment in property. However, if you’ve spoken to someone who already has his knees deep in real estate investing, you will realize that a lot of things are easier said than done.

It requires skill and experience to scour the market for high value properties.

Then comes landing good buyers.

Finally, there’s a humongous amount of paper work to handle.

This is where real estate investing softwares might lend a hand. They automate the entire process of real estate investing. If you would like to know more about such applications, here’s a low down on some of the common features they offer.

Lead generation –

At the click of a single button you are able to find a comprehensive list of buyers and sellers scattered across the country. The information elicited includes names and mail addresses of buyers, owners of properties, the type of property (bank owned, foreclosed, low and high equity, absentee owner etc.) and amount of cash paid.

Website creation –

Every business needs a website, especially if you do not have a physical location from which operate. Not all of us know the technicalities of writing HTML codes and designing a website. The real estate softwares can help you create targeted and user-friendly websites that you can use to showcase your business.

Direct mail generator –

Marketing is the soul of a real estate business. The more you network the more leads you can generate. The direct mail generator feature helps you setup a highly productive and efficient mailing system. You can send out emails, newsletters, posters and flyers.

There are a range of pre-made email templates you can use to send out messages to your leads. Autoresponders make sure you can keep in touch with sellers and buyers even when you are not physically present to answer their queries.

This feature is a highlight feature of most real estate software given that the savings in time and money are large.

Investing tips –

This is a section that most newbies can benefit from. Most applications include a resource library with info on the basic aspects of the trade. An open community of members can also give you an opportunity to interact and build your resource with real-time knowledge about making, building and closing a deal.

Diverse user base –

Modern-day automated real estate investing software applications cater to a varied group of investors. It includes those who buy, fix and flip properties. If you are a landlord, it can increase the convenience of managing your properties including finding tenants and repairing and renovating properties between subsequent deals. There are also features that rehabbers and builders of new constructions can use.

Contracts and paperwork –

Real estate investment also means a lot of paperwork. Most applications offer tools to generate contracts. Features such as auto-fill enable you to fill personal details into letters, contracts and other property-related documents. You can sign them online, and then email or fax them free of charge.

There is one thing – you need to be realistic. Real estate softwares are tools you can use to streamline your business. You should have a real estate business to start with and some basic know-how on investing.

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Review of Takeoff Software for Estimating Construction

So often people want to rush out and buy estimating software or takeoff software without first trying to define their internal estimating processes. Once the estimating process is clearly defined, then and only then, can you actually try to compartmentalize the process into segments. So often the segment is really quantity takeoff. Takeoff of what you may wonder? That is like the million dollar question. This article will speak about the takeoff software process which usually associated with estimating software processes. The takeoff software process can often be takeoff of materials for some folks, and to many others, the takeoff process of scoped systems to create estimates or proposals. This review or comparison will not try to explain the estimating software process but bring to you valid quantity takeoff thinking among estimators in a quest to find which product thinks the way you do. These are the opinions of the author.

I will review and compare 3 types of measuring takeoff products:

It is extremely important to note that these are ONLY measuring takeoff programs, NOT estimating programs.

1) Planswift

2) On-Screen Takeoff by On Center Software

3) Electronic Plan Takeoff Software

All three products have their strengths, however, Planswift and On-Screen Takeoff are stand-alone products and Electronic Plan Takeoff is actually dynamically integrated live with Microsoft Excel which means that it starts and finishes and saves in Excel. They all integrate with Excel, however, you will have to evaluate your thought process and decide which of the three products work-flow think along the lines of how you think. For instance, what is the first thing you do when you get a set of plans? Typically, you start flipping through the plans to see how involved the project is and what type of work do you see that is attractive for your company. Then when you decide you are going to estimate this job, more often than not, you start like 80% of companies in the world of construction estimating by opening your takeoff master template Excel spreadsheet. You rename your spreadsheet to the new job or project and off you go performing takeoff. This is where the differences are:

In Planswift, you decide what drawing you are on and then you perform the measuring of an item you want to perform takeoff on the plan. Unfortunately, that is not exactly how an estimator thinks. Planswift does give you the ability to add a type of takeoff item on the fly by naming it and then perform takeoff of it; somewhat of a very manual and slow process. They also provide you with the ability of applying a type of assembly to a takeoff to aggregate quantities of items in that assembly. Not quite the way an estimator thinks. It forces you to jump to different screens which slows down the process. Typically, the main start of anyone’s takeoff process, or some may think of it as a checklist approach, is to start with your own spreadsheet of YOUR items. Those items can be material items or can be scoped assembly system items. Either way, by starting with a master spreadsheet say in Excel for example, many estimators think of this as a risk reducer, not to forget things they normally takeoff. Being that Planswift is a stand-alone takeoff program, it typically saves your takeoff images in Planswift instead of your estimate in Excel, if Excel is your estimating system. If you are using Excel, you have to manually save your takeoff measurement numbers in Excel and your takeoff images in Planswift or elsewhere, just not in Excel where the takeoff quantity resides. Again, if you want to integrate with Excel, they force you to either export or import takeoff items from Excel rather than being dynamically integrated live to Excel. They do however have the ability to dump the measured quantity from Planswift into any Excel spreadsheet or Word document. The main purpose or the primary focus of this program is measuring, therefore it does a good job at that function. Most of the other functions require you to jump around different screens, and essentially, you loose your thought of where you are. There are some features that attempt to address the estimating process, however, there are many features that are missing for Planswift to be a full fledged estimating system; it is NOT one. Planswift does integrate with the leading estimating system Sage Timberline, but the integration is weak. Since Timberline’s power is in assembly takeoff and where most estimators reside in Timberline, Planswift does not give the estimator the ability to add quantities of miscellaneous Timberline items or one-time items that need to added on the fly to an assembly while they are in Planswift at the Timberline interview screen, and while being in the measuring phase. Planswift does allow the deleting of assembly generated items as well adjusting assembly item quantities in a different screen. Again, to perform all that, you are forced to jump around to different screens. No assembly is ever perfect in any estimating system since project conditions are always uniquely different, therefore, having to add items to an assembly is extremely important. That adding of items and associated quantities is an absolute requirement any estimator typically has to do during the takeoff measuring and estimating phase; something that Planswift struggles with as related to Timberline Estimating. Planswift does allow the direct send of measurements to Timberline Estimating items and assemblies while in Timberline Estimating, just as you would do with the old digitizer measuring boards. Training, support and maintenance are extra for Planswift. On-Screen Takeoff by On Center Software, and Planswift charge their annual maintenance and support fees per license (mandatory) which costs the end user more expense annually especially if a customer has more than one license.

On Center’s On-Screen Takeoff is the Grand Daddy of software takeoff products due to the fact that it has been around the longest. On Center recognizes that On-Screen Takeoff is primarily a measuring program. That is why they have a separate estimating program named QuickBid for those who want an estimating program. On Center does not try to trick you into thinking it is an estimating system. In On-Screen Takeoff, you also decide what drawing you are on and then you perform the measuring of the plan. BUT, before you start, you can load a master set styles of things you typically takeoff or measure from your own library. That process seems to be less complicated than that of Planswift. On-Screen Takeoff does give you the ability to add a type of takeoff item on the fly by naming it and then performing takeoff of it; somewhat of a manual and slow process as well. The program does come with many features that are primarily focused on simple measuring to advanced measuring issues all with attention to detail regarding easy navigation for the takeoff process. On Center does a very good job at that. However, there seems to be a disconnect of thought from an Excel spreadsheet items you may use for estimating and/or proposals. The integration to Microsoft Excel is not a dynamic live link, more like an after thought in my opinion. Yes, you can establish links to named styles to cells or ranges in Excel, somewhat rigid. But the question you will have to ask yourself, which will happen more often than not is: What do you do when you need to add things on the fly during takeoff and in an Excel spreadsheet? Again there will be manual associations you will have to establish with Excel which is another major slowdown. You have to manually save your takeoff measurement numbers in Excel and your takeoff images in On-Screen or anywhere you decide, except the takeoff images will not be saved in Excel where the takeoff quantity resides. This type of situation arises when a takeoff program is a stand-alone program. On Center’s On-Screen Takeoff has the best integration with the most widely used estimating system in the USA: Sage Timberline Estimating. It basically mimics the same interview process as you would do with the old digitizer measuring boards. By working directly with Timberline, On-Screen Takeoff allows the estimator to perform takeoff of a Timberline variable question and immediately returns back directly with the takeoff quantity in a Timberline assembly at the variable question. By virtue of this process, On-Screen Takeoff allows the estimator to continue his/her Timberline interview process in Sage Timberline Estimating by reviewing/massaging generated quantities, or adding items in a Timberline assembly as the estimator see fit. That workflow process gives full control to the estimator, good job On Center. Training, support and maintenance are extra for On-Screen Takeoff. On-Screen Takeoff by On Center Software, and Planswift charge their annual maintenance and support fees per license (mandatory) which costs the end user more expense annually especially if a customer has more than one license.

This next system is ONLY if your estimating system or proposal generator is Microsoft Excel. Electronic Plan Takeoff Software is a plug-in for Excel. You start your spreadsheet, you perform the measuring takeoff, you may even add some more items on the fly all the while you are in the measuring phase in the Electronic Plan Takeoff program. When you are done, even if you added items on the fly, they automatically appear in your Excel spreadsheet. Excel is the control of everything. Your project is started in Excel, your takeoff is saved in Excel, the estimate or proposal is/can be produced there in Excel; one program, one place. Many takeoff programs interface with Excel somehow, but only Electronic Plan Takeoff is live linked with Excel, meaning all your Excel spreadsheet descriptions appear in the measuring takeoff program so you always know where you are in Excel. That is a huge difference in comparison to Planswift and On-Screen Takeoff. You can even change a description of a takeoff item in Electronic Plan Takeoff and it is automatically changed live, in your Excel spreadsheet. When you talk about the estimating and takeoff phase you must keep processes cleans and easy and this program does just that. There is no getting lost in this program. Just like the other reviewed programs above, the central focus of this program is takeoff measuring, and it does a GREAT job at that. The navigation within the program is really simple and easy. It is not made to work with other estimating systems, but there is a version that allows the direct send of measurements to any Microsoft Windows program awaiting a keyboard entry, just as you would do with digitizer measuring boards. There is also a version that works with digitizer boards as well. If you use Microsoft Excel for estimating, or takeoffs, or proposals, then this Electronic Plan Takeoff program for Excel would be your best choice. The integration to Excel is unmatched in Electronic Plan Takeoff compared to Planswift or On-Screen Takeoff. What is quite different in Electronic Plan Takeoff is that training, support, and maintenance are INCLUDED with a purchase, whereas training, support and maintenance are extra for Planswift and On-Screen Takeoff. Moreover, annual support and maintenance for Electronic Plan Takeoff year two and beyond is a low fee per company per year, instead of per license. On-Screen Takeoff by On Center Software, and Planswift charge their annual maintenance and support fees per license (mandatory) which costs the end user more expense annually especially if a customer has more than one license.

Microsoft and Excel are registered trademarks of Microsoft Corporation. Planswift is the registered trademark of Tech Unlimited, Inc. On-Screen Takeoff and QuickBid are registered trademarks of On Center Software, Inc. Sage Timberline Office, Sage Timberline Estimating are registered trademarks of Sage Software, Inc.

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Learn How to Fix “Runtime Error 53 File Not Found” Easily

Computer errors generally plague us a lot. They have to be removed immediately before they can cause any further problems. One such error is the run time error 53. It shows the message “runtime error 53 file not found”.

In this error, problem occurs when a software program that is installed on the PC shows this error because it is trying to reach a DLL file that has been removed from the windows registry. This registry contains all the files that are used by Windows for executing any kind of commands by human users. This DLL file might have never been installed on the computer itself.

To fix runtime error 53 from your system, some simple steps have to be followed. Such steps include clicking on the start menu and then landing at the control panel. After you reached the control panel, open the programs and features icon. Open up all the programs stored in the computer through it. Uninstall the program, which produced the run time error 53 message. A window will also open up telling the user that the program has been removed from the system.

To make sure that the DLL file is stored again on the computer, one has to remove the program and then put it back. The program can be reintroduced into the system through a hard disk or a CD. Instructions will appear on the screen as this program gets installed. After clicking on the install it now option, the user will see the option of terms and conditions on the screen. Click on the “I agree” choice to continue with the installation. The operating systems that generally display this error are Windows XP, Windows Vista and Windows 7.

Run the program to ensure that runtime error 53 is not displayed again. If the error is still being produced, then contact the company, which supplied you with the software.

It is also intelligent on your part if you find out about the compatibility of your software with the operating system of your computer or other software. You can find out about this compatibility through an online research. The website of the software developer can also yield you such details. Tell the software developer about the intricacies of your system to get an adequate response from him about the runtime error 53.

However, the last and most easy solution to fix “runtime error 53 file not found” error is using windows registry cleaner software. Registry cleaner software can always eradicate any registry errors produced by wrong entries, which cause a runtime error 53. It can delete all the useless entries in the registry that are causing such an error. Using such software can ensure that you get an error-free system.

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The Importance Of Excel In The Workplace

Excel is perhaps the most important computer software program used in the workplace today. That’s why so many workers and prospective employees are required to learn Excel in order to enter or remain in the workplace.

From the viewpoint of the employer, particularly those in the field of information systems, the use of Excel as an end-user computing tool is essential. Not only are many business professionals using Excel to perform everyday functional tasks in the workplace, an increasing number of employers rely on Excel for decision support.

In general, Excel dominates the spreadsheet product industry with a market share estimated at 90 percent. Excel 2007 has the capacity for spreadsheets of up to a million rows by 16,000 columns, enabling the user to import and work with massive amounts of data and achieve faster calculation performance than ever before.

Outside the workplace, Excel is in broad use for everyday problem solving.

Let’s say you have a home office. You can use Excel to calculate sales tax on a purchase, calculate the cost of a trip by car, create a temperature converter, calculate the price of pizza per square inch and do analysis of inputted data. You can track your debt, income and assets, determine your debt to income ratio, calculate your net worth, and use this information to prepare for the process of applying for a mortgage on a new house. The personal uses for Excel are almost as endless as the business uses for this software – and an Excel tutorial delves into the practical uses of the program for personal and business use.

The use of spreadsheets on computers is not new. Spreadsheets, in electronic form, have been in existence since before the introduction of the personal computer. Forerunners to Excel and Lotus 1-2-3 were packages such as VisiCalc, developed and modeled on the accountant’s financial ledger. Since 1987, spreadsheet programs have been impacting the business world. Along the way, computerized spreadsheets have become a pervasive and increasingly effective tool for comparative data analysis throughout the world.

Today, end users employ Excel to create and modify spreadsheets as well as to author web pages with links and complex formatting specifications. They create macros and scripts. While some of these programs are small, one-shot calculations, many are much more critical and affect significant financial decisions and business transactions.

Widely used by businesses, service agencies, volunteer groups, private sector organizations, scientists, students, educators, trainers, researchers, journalists, accountants and others, Microsoft Excel has become a staple of end users and business professionals.

The beauty of Excel is that it can be used as a receiver of workplace or business data, or as a calculator, a decision support tool, a data converter or even a display spreadsheet for information interpretation. Excel can create a chart or graph, operate in conjunction with Mail Merge functions, import data from the Internet, create a concept map and sequentially rank information by importance.

Excel offers new data analysis and visualization tools that assist in analyzing information, spotting trends and accessing information more easily than in the past. Using conditional formatting with rich data display schemes, you can evaluate and illustrate important trends and highlight exceptions with colored gradients, data bars and icons.

Indeed, Excel can be customized to perform such a wide variety of functions that many businesses can’t operate without it. Excel training has become mandatory in many workplaces; in fact, computer software training is a must for any workplace trying to keep up with the times.

Let’s say you’re an employer with 97 workers, 17 of whom called in sick today, and you want to know the percentage represented by absentees. Excel can do that. You can learn Excel and use it to determine the ratio of male to female employees, the percentage of minorities on the payroll, and the ranking of each worker by compensation package amount, including the percentages of that package according to pay and benefits. You can use Excel to keep track of production by department, information that may assist you in future development plans. You can create additional spreadsheets to track data on vendors and customers while maintaining an ongoing inventory of product stock.

Let’s say you want to know your business production versus cost. You don’t have to be a math wiz – you just have to learn Excel. Excel allows you to input all of the data, analyze it, sort it according to your customized format, and display the results with color, shading, backgrounds, icons and other gimmicks that offer time-saving assistance in later locating precisely the information desired. If this spreadsheet is for presentation purposes, Excel helps you put it together in such a visually appealing way that the data may seem to pop and sparkle.

The single most important thing an employer may do is learn Excel – it is one of the most essential tools of the workplace.

Excel and Microsoft are trademarks of Microsoft Corporation, registered in the U.S. and other countries. Lotus is a registered trademark of International Business Machines Corporation in the U.S. and/or other countries.

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Different Types of Hospitality Management Systems

Hospitality management systems are the software that runs your hospitality business. From the food ordering system in your restaurant, to online accommodation booking software, it enables efficient communication and management of your operation, ultimately increasing revenues.

With a range of hospitality management systems to choose from, understanding what is offered is important in order to find the right system that is tailored for your needs and budget. Depending on the type of operation you manage, you should consider the following systems, their advantages and suitability to your company.

Accommodation management software:

Accommodation software packages range from those aimed at B&Bs and small motel owners to ones for running big hotels, clubs and resorts. The basic package offers simple guest and room management, while the more complex ones cover every aspect needed to manage and run a big hotel chain. This includes reservations, service, retail, inventory, staff roster and training, accounting and much more.

Front desk: A front office software package should enable reception staff to keep track of all bookings, state of rooms, guest details and charges, coordinate restaurant reservations for guests, plan housekeeping duties and process guest check-in and check-out. They should also provide a means to communicate effectively with all travel agents and activity operators linked to the system. Features you should look out for include: Reports for arrivals & departures on a specific date. Guest ledger and reservation details, including activities and special requests. Room rates, discounts, package deals, group bookings, etc. Visual schematic of hotel rooms and status. Visual schematic of calendar with room availability. Facility for printing check-in cards for guests. Flexibility in re-assigning guests to different room. Facility to easily add charges to rooms from restaurants, spa, gift shop, etc. Incorporate all payment options upon check-out and print receipt. Print work roster for staff Facilities for storing guest history Communicate efficiently with reservation and travel agents

Housekeeping/maintenance software: Easy-to-use software for the housekeeping and maintenance departments of your accommodation place will increase the efficiency of cleaning and servicing of rooms. Main features of this module will be: Keeping track of room status – dirty, cleaned, inspected, check-ins and check-outs, etc. All information such as number of guests, number of beds, length of stay, special requests (e.g. baby cot, high chair) should be visible to both housekeeping staff and management. Staff can enter maintenance issues as they arise, and those are automatically sent to the maintenance department. Staff can request cleaning materials and toiletries ordered. Staff can keep track of laundry status for uninterrupted linen supply.

Online reservation system: This software package is essential to any accommodation place. It helps you increase direct online bookings instantly. Prospective guests can view hotel rooms (size, choice of beds), availability and prices, plus services and facilities offered. The systems should have instant confirmation of credit card payments or other secure online payment method. After payment of deposit and confirmation by email, guests should be able to login to view or change their reservation details. Cancellation policies should be stated, airport transport options mentioned.

Hospitality management systems for point of sale (POS) operations: This includes restaurants and bars, the hotel gift shop, spa, tour desk and other guest services. It should have the options of direct payment or charge to room. Apart from recording normal vending operations, it should include issuing daily transaction reports to management or the accounting office, and a daily revenue report.

In the POS sector there are many operating hospitality management systems catering for the food vendor sector, namely restaurants, cafés, takeaway shops and delis.

Restaurant (POS) management packages. For POS management packages, you have the choice of an off-the-shelf system for restaurants and cafes, where you can set the options that suit your operation, or a customised one, specifically configured for your business. Most systems are quite easy to use and are cost effective. Their features vary, but most offer the following: Order taking, tallying, and cashier options using a hand-held PDA system. Credit-card processing interface Receipts customized for your business. The more advanced systems also offer: Integrating all transactions with your accounting software. Full inventory/stocktaking facility Translation facilities to selected languages.

Administration software: This module is directed at top management and offers access to all levels of the organization. It provides instant access to the data base of all sectors, ensuring total transparency of operations Overseeing and early intervention by senior staff can prevent mistakes being made by inexperienced employees and save money and the reputation of your business. · Other facilities in this package may include:

Tools for setting different rate systems for rooms and services: daily, seasonal, special promotions, etc. Statistical data – percentage occupancy over set periods, and other data used for policy making and customized reports for board meeting presentations. Organizing promotions and package deals. Inventory for different departments. Employee accounts and employee training programs

Remember: with the high staff turnover common to the hospitality industry, it is important to choose a system that needs minimal training to use, and has ‘secure areas’, which only authorised personnel (with the proper clearance) may access and use.

Choosing and introducing hospitality management systems for your business is a significant undertaking, both operationally and financially. But once up and running, the system will increase efficiency, cut costs and improve the service in your company. You will have happier staff and happier guests, who will promote your business and ultimately increase your revenue.

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Clinic Management Software: Benefits of Clinic Software

Clinic management software is a web-based program which helps clinic owners manage their operations. It is already widely used in clinics in many regions of the world especially in the American continents, Europe, and Australia.

Here is a list of the many benefits of clinic management software.

1. It helps clinic owners simplify their business and helps them manage one clinic or a huge group of clinics.

2. It keeps and updates patients’ demographics like residence, gender, age, ethnicity, and diagnosis of patients.

3. It keeps and updates patients’ records like lungs chart, heart chart, kidney chart, weight and height charts, nutritional date, respiratory system chart and others.

4. It can print out prescriptions, patient records, billings, certificates, and others. It can also give information about patients’ prescription, medicine available, and the formulation of the medicine.

5. It completes receptions in an automated and systematized way.

6. It manages accounting needs and maintains the inventory.

7. It completes billing transactions.

8. It checks account balances.

5. It schedules multiple appointments.

6. It can send out multiple email reminders.

7. It allows patients to confirm appointment in real time with the use of a mobile phone or a computer.

8. It allows practitioners an easy and quick access to their schedule and patients’ record anytime.

9. It includes reporting tools which could quickly present, print out, or send out reports like patient visits, patients referred to other doctors, patients referred by other doctors, list of fee collection, and daily profit report.

10. It can multitask and designed for quick and easy usage which consequently lessens the stress of clinic owners and clinic employees.

11. It saves business owners a significant sum of money since clinic management software does not require expensive servers or IT support group.

12. It allows clinic owners maximize billable time and spend more time in taking care of their patients since almost all administrative procedures are supported by the software including the daily backing up of everyday reports.

13. It also allows clinic owners to spend more time in making their business grow.

14. Clinic management software general has security features like password facility to validate users, entry validation, data secrecy feature, and data access that is user defined.

Business establishments like clinics need to cope up with the fast advancement in technology nowadays. Otherwise, they will be left behind since most business enterprises are already using such software.

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Effective Job Numbering And Cost Code Systems

Overview

Many companies have a sequential job numbering system, but have you considered the possibility of altering the numbering sequence so you can pull reports for a certain type of project or projects by year and the informational reports that could be generated?

And, are your cost codes sufficient to cover the details you need to see in your reports? Do you lump all site related travel and subsistence into one code, or do you have the details of hotels vs. Housing and meals vs. Subsistence?

Not all software programs are sophisticated enough to allow for customized job type numbering sequences; However, even the basic job cost software systems can be adapted to allow for an advanced numbering system.

Specific Job Numbering Sequences

Advanced reporting techniques can yield a wealth of information. How jobs are numbered so ease the reporting burden so projects of a certain type and / or year can be easily excluded from the software. Samples of numbering sequences could be based on the following criteria:

· Year project was awarded

· Public vs. Private works

· Commercial vs. Residential

· Construction vs. Service

· Division (s) of the Company

If your software allows, you may start the job number with the year awarded, followed by the job type and then a sequential number. Management may request a report for gross revenue on all the commercial contractor improvement projects in 2013. If you have a numbering sequence, this would be an easy report to pull, rather than go through all your 2013 projects and manually add the numbers to obtain the Results.

The job cost master file is another good source of information if all fields are completed and there is a common usage of custom fields that can be used to pull reports.

Cost Codes – Too few or Too Many?

Often we see cost code lists that spill onto multiple pages. Most job cost software programs allow for use of one cost code for multiple categories (Labor, Materials, Direct Job Expense, etc.).

A good source to use for establishing a cost code list is the bid recap and detail sheets used when bidding projects. This will yield the different stages of labor, types of materials to install associated with that labor, the different types of equipment to be rented, categories of subcontractors and the details of direct job costs to be incurred.

These activities can be "numbered" to establish a list of cost codes. If the software allows for use of one code across multiple categories, give thought to not duplicating descriptions, but arranging codes together by "type" of work being performed, rented equipment, direct job expenses, work typically contracted out, etc.

Keeping your cost codes consistent will then allow even more sophisticated reporting – management can now ask for all commercial contractor improvement projects in 2013 and the total cost of crane rentals for the year on those specific projects.

Why Go Through These Steps?

History is a great source of information when anticipating the future. Cost details can be analyzed for specific types of jobs when preparing to bid a similar project. Historical information can be analyzed for margins on certain types of projects or a division of the company to make decisions on whether or not a certain type of work is profitable.

If fields are available in the job cost master file, reports can be declined not only by type and year but by project manager as well to look at performance and estimate vs. Actual results.

Conclusion

When developing any numbering system, consistency is important in order to maximize the reporting results. Management should determine the information they wish to see and develop job numbers and cost codes that will allow for advanced reporting not only to themselves but provide useful information to estimating, project managers and accounting as well.

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The Importance Of Excel In The Workplace

Excel is perhaps the most important computer software program used in the workplace today. That’s why so many workers and prospective employees are required to learn Excel in order to enter or remain in the workplace.

From the viewpoint of the employer, particularly those in the field of information systems, the use of Excel as an end-user computing tool is essential. Not only are many business professionals using Excel to perform everyday functional tasks in the workplace, an increasing number of employers rely on Excel for decision support.

In general, Excel dominates the spreadsheet product industry with a market share estimated at 90 percent. Excel 2007 has the capacity for spreadsheets of up to a million rows by 16,000 columns, enabling the user to import and work with massive amounts of data and achieve faster calculation performance than ever before.

Outside the workplace, Excel is in broad use for everyday problem solving.

Let’s say you have a home office. You can use Excel to calculate sales tax on a purchase, calculate the cost of a trip by car, create a temperature converter, calculate the price of pizza per square inch and do analysis of inputted data. You can track your debt, income and assets, determine your debt to income ratio, calculate your net worth, and use this information to prepare for the process of applying for a mortgage on a new house. The personal uses for Excel are almost as endless as the business uses for this software – and an Excel tutorial delves into the practical uses of the program for personal and business use.

The use of spreadsheets on computers is not new. Spreadsheets, in electronic form, have been in existence since before the introduction of the personal computer. Forerunners to Excel and Lotus 1-2-3 were packages such as VisiCalc, developed and modeled on the accountant’s financial ledger. Since 1987, spreadsheet programs have been impacting the business world. Along the way, computerized spreadsheets have become a pervasive and increasingly effective tool for comparative data analysis throughout the world.

Today, end users employ Excel to create and modify spreadsheets as well as to author web pages with links and complex formatting specifications. They create macros and scripts. While some of these programs are small, one-shot calculations, many are much more critical and affect significant financial decisions and business transactions.

Widely used by businesses, service agencies, volunteer groups, private sector organizations, scientists, students, educators, trainers, researchers, journalists, accountants and others, Microsoft Excel has become a staple of end users and business professionals.

The beauty of Excel is that it can be used as a receiver of workplace or business data, or as a calculator, a decision support tool, a data converter or even a display spreadsheet for information interpretation. Excel can create a chart or graph, operate in conjunction with Mail Merge functions, import data from the Internet, create a concept map and sequentially rank information by importance.

Excel offers new data analysis and visualization tools that assist in analyzing information, spotting trends and accessing information more easily than in the past. Using conditional formatting with rich data display schemes, you can evaluate and illustrate important trends and highlight exceptions with colored gradients, data bars and icons.

Indeed, Excel can be customized to perform such a wide variety of functions that many businesses can’t operate without it. Excel training has become mandatory in many workplaces; in fact, computer software training is a must for any workplace trying to keep up with the times.

Let’s say you’re an employer with 97 workers, 17 of whom called in sick today, and you want to know the percentage represented by absentees. Excel can do that. You can learn Excel and use it to determine the ratio of male to female employees, the percentage of minorities on the payroll, and the ranking of each worker by compensation package amount, including the percentages of that package according to pay and benefits. You can use Excel to keep track of production by department, information that may assist you in future development plans. You can create additional spreadsheets to track data on vendors and customers while maintaining an ongoing inventory of product stock.

Let’s say you want to know your business production versus cost. You don’t have to be a math wiz – you just have to learn Excel. Excel allows you to input all of the data, analyze it, sort it according to your customized format, and display the results with color, shading, backgrounds, icons and other gimmicks that offer time-saving assistance in later locating precisely the information desired. If this spreadsheet is for presentation purposes, Excel helps you put it together in such a visually appealing way that the data may seem to pop and sparkle.

The single most important thing an employer may do is learn Excel – it is one of the most essential tools of the workplace.

Excel and Microsoft are trademarks of Microsoft Corporation, registered in the U.S. and other countries. Lotus is a registered trademark of International Business Machines Corporation in the U.S. and/or other countries.

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